6901 Orange
Grove Road
Hillsborough,
NC 27278
************* 5th
D R A F T
*************
(March, 2002)
MANUAL
This manual is a part of the Constitution and Bylaws and is
authorized under BYLAW VI, Section 5, Paragraph H, which empowers the Diaconate
to:
create and endorse revisions to a Policies and Procedures
Manual which shall contain all currently controlling policies and procedures
governing all aspects of the church's affairs including committee
responsibilities and authority, staff job descriptions (including that of the
pastor), policies regarding the handling of funds, use of facilities, and employment policies and practices. A copy
of the Manual shall be available in the church office for any member to
inspect.
Suggestions for additions and changes must be reviewed by
the Diaconate and approved by the church.
NOTE: Contains two
changes: pages 5 and 14. Also see pages 18 and 21.
TABLE OF
CONTENTS
PAGE
MISSION
STATEMENT
.
3
VISION
STATEMENT
3
AFFILIATIONS
. . 4
MEMORIAL
ASSOCIATION BYLAWS
..
5
JOB
DESCRIPTIONS
MINISTER OF YOUTH AND CHILDREN
.
. 11
MINISTER OF MUSIC
..
. 13
SECRETARY
15
FINANCIAL SECRETAARY
.. 17
CUSTODIAN
. 19
CONTRACTUAL
GUIDELINES
GRASS MOWING
. 21
ACTIVITY CENTER
..
. 22
VAN USAGE
.
23
APPENDICES
A: FORM FOR PASTOR
EVALUATION
.
.. 25
MISSION
STATEMENT
Our mission as a church under the Lordship of Jesus Christ
is to:
WORSHIP: Celebrate god's grace and active presence in our lives.
DESCIPLESHIP: Prepare people to live Christ-centered lives.
EVANGELISM: Lead people into a
saving relationship with God
FELLOWSHIP: Show
God's loving care through interaction.
SOCIAL
CONCERN: Be
actively involved in out community as we have since 1789.
VISION
STATEMENT WITH GOALS
Our vision at
Cane Creek Baptist Church is to be a Christ-centered church made up of people
who are lovingly devoted to God and caring for others
GOAL: Jesus taught in the Great
Commission (Matthew 29:19) to "go" and "make disciples." We
want everyone who comes to Cane Creek to believe in Jesus as their lord and
Savior -- That's how you begin to be a disciple. Being a disciple means we must
be in relationship with others, those who have long been with us as well as
those who have just walked through our doors. We will take advantage of all
opportunities to minister in word and deed, involving everyone in the life of
the church.
GOAL: We will deepen out understanding
of God's love to us and strengthen our love and commitment to God.
who are
committed to family-centered ministries
GOAL: Our children and youth are the future leaders of the
church. We seek to provide activities that communicate God's word, that are
fun, and that are open to all students in the area. As we minister to these
students, we will make ourselves available to the rest of the family.
GOAL: We will provide ministries that
address the special needs of young adults and parents incorporating fun,
support, and understanding.
GOAL: Our senior citizens offer wisdom,
experience, and a unique ministry perspective. We will continue to minister to
their needs while providing outlets for them to serve others.
GOAL:
We will give all ministries at Cane Creek the highest level of
commitment both individually and collectively. As we do this we will continue
to look for new ways to come together as a congregation in shared effort for
the kingdom of God.
who are
dedicated to growth in our spiritual lives
GOAL: We will make every effort to
assist members in their spiritual growth incorporating traditional and
innovative methods.
GOAL: We want all members to discover
and utilize their gifts for spiritual growth
GOAL: Prayer is our principle means of
communicating with God. We will implement prayer into all aspects of life.
and who
actively support mission work in our world.
GOAL: We accept mission as an imperative from God. We will
increase and expand the scope of our mission effort. Within and beyond our
community. We will also continue to address needs in our own congregation. We
will provide opportunity for all members to be involved in service projects.
AFFILIATIONS
This church, by vote of the membership, chooses to affiliate
with the Mt. Zion Association, the Cooperative baptist fellowship, the State
Baptist Convention of North Carolina, and the Southern Baptist Convention.
Cane Creek
Baptist Church
Memorial
Association
Bylaws and
Guidelines
Bylaw I:
Purpose of Memorial Association
The purpose of this association shall be to maintain Cane
Creek Baptist Church Cemetery and to raise funds for this maintenance.
Bylaw II:
Membership
Membership rights are restricted to a right to be
buried. All decisions concerning the
maintenance, upkeep, finances, and changes in the cemetery are reserved for the
active membership of Cane Creek Baptist Church. Membership in the Memorial Association shall be based on three
levels. Determination of level of
membership in the Memorial Association shall be made by the Memorial
Association Committee. The levels shall
be as follows:
A.
Active Member Level
All active members of Cane Creek Baptist Church who have been active in the
ministries of Cane Creek Baptist Church and have contributed at least $150.00
to the care of the cemetery during their membership may be buried in the
cemetery at no additional cost. The
Active Member Level includes children of Active Members and their spouses.
B.
Family Level
Former members of Cane Creek Baptist Church and their relatives may secure a
plot in the cemetery for $500.00.
Relatives shall be defined as: first cousins, siblings, children and
spouses. All other relative
associations shall be considered on the Community Level.
C.
Community Level
Non-Members of Cane Creek Baptist Church who wish to be buried in the
cemetery may secure a plot in the cemetery for $1,000.00 with the approval of
two Memorial Association Committee members.
D.
Waiver of Burial Fees
The above fees for any level of membership may be waived in whole or in part
where there is a demonstrated need.
This determination shall be made solely by the Memorial Association
Committee.
Bylaw III: Membership
Meeting
The annual membership meeting shall be held on the 3rd
Sunday of May each year. This coincides
with the Cane Creek Baptist Church Homecoming.
During this meeting a report of the financial status of the Memorial
Association shall be provided along with a listing of Memorial Association
Members buried since the previous Homecoming.
Bylaw IV:
Memorial Association Committee
The business, administration, raising of funds, designation
of grave plots, determination of Memorial Association Member Level, and any
other affairs of the Cane Creek Baptist Church cemetery shall be managed by the
Memorial Association Committee. These
members of the committee shall be nominated by the Cane Creek Baptist Church Nominating
Committee and approved by Cane Creek Baptist Church. The members of the committee shall be five in number: a
President, a Vice-President, a Secretary-Treasure, and two general
officers. Each shall serve an
indefinite term and can be replaced at their request or removed by vote during October
elections of other Church officers. The
pastor of Cane Creek Baptist Church shall serve in an advisory capacity to the
committee.
Bylaw V:
Memorial Association Committee Responsibilities
A.
Issuing of Burial Plots The Memorial Association Committee shall be in charge of
determining location of burial plots.
B.
Grave Location Assistance A member of
the Memorial Association Committee shall assist the funeral home in the
location of burial plots.
C.
Collection of Fees
A member of the Memorial Association Committee shall be in charge of
collecting fees for burial plots. These
fees shall be collected within 1 week of the burial unless other arrangements
have been made. Fees for the purchase
of burial plots shall not be considered tax deductible contributions.
D.
Designation of Membership Level Level of
membership in the Memorial Association shall be determined by the Memorial
Association Committee.
E.
Maintaining Records
The Memorial Association Committee shall maintain a plot of the cemetery for
those who have died and those who have plots reserved. This plotting shall be a written record.
F.
Manage the Memorial Association Funding The Secretary / Treasurer shall pay all bills incurred
and provide accurate records of account balances and financial situation of the
Memorial Association.
G.
Maintenance of Grounds
The Memorial Association Committee shall coordinate the maintenance of the
grounds. They shall review and award
mowing contracts, and approve any plantings of bushes, flowers, or trees. They shall also recruit workers and
supervise any work groups for tasks that need to be done in the cemetery.
Bylaw VI:
Cemetery Guidelines
A.
Vaults
Vaults are required for all graves.
B.
Maintenance of Individual Gravesites Graves are to be filled with soil, packed and covered
with sod level with the surrounding ground.
The site is to be left clean with excess soil and stone moved to the low
area on the north side of the cemetery.
C.
Planting
Flowers, shrubs, bushes, or
trees are not to be planted in the cemetery unless approved by the Memorial
Association Committee.
D.
Head Stones
All head stones must have a
footing 4 inches deep and with an apron 4 inches wide.
E.
Memorial Flowers
All commemorative flowers placed in the cemetery shall be securely attached
to the head stone.
Bylaw VII:
Amending bylaws
The bylaws of the Memorial Association may be amended by
recommendation from the Memorial Association Committee and ratification of the
membership of Cane Creek Baptist Church at any called business meeting.
--
END --
JOB DESCRIPTION FOR PASTOR
Sunday morning
service.
Sunday night programs, including Bible training, youth
activities, etc.
Weekly church program
2. The quality of sermons:
Sermons should be Bible based and reflect Biblical concern in the
spirit of love.
The care and feeding of Gods flock should be the foremost
interest of each sermon.
Each message should include the plan of salvation for the
unsaved.
B. Pastoral
Responsibilities:
1. Visitation of
church members having special needs:
Sick and shut-ins
Bereaved and grief stricken
Domestic problems
Those estranged from the fellowship of the church
2. Visitation of the unchurched and unsaved
3. Counseling
in the spirit of Christian compassion:
Dealing with hostility
Dealing with problems (personal, domestic, etc.)
Pre/post marital counseling
4. Officiating at weddings of church members when asked
5. Conducting funerals of church members when asked
6. Officiating the church ordinances at the appropriate
times
C. Administrative Responsibilities:
1. The pastor
is the coordinator of the church program, in consultation with the board
of deacons.
2. The pastor directs the work of the church staff,
including the Minister of Music and the Minister of Youth.
3. The pastor (or the Deacon Chairman) may serve as
moderator of all church business meetings.
4. The pastor serves as consultant to all officers and
committees of the church.
5. The pastor is ex-officio members of the deacons and all
other committees of the church.
6. The pastor should consult with the Chairman of the
Finance Committee for each annual budget.
D. Privileges
Afforded the Pastor:
1. Spiritual
Adequate time will
be allowed for study in:
The preparation of Bible-centered messages and Bible studies
Personal growth and self improvement
Adequate time will be allowed for prayer concerning:
Messages and studies being prepared
The ministers own spiritual growth
Special needs of church members
2. Financial
Compensation:
a. The pastors salary shall be commensurate with his/her
needs, educational preparation and experience.
The initial salary plus benefits shall be mutually agreed upon at the
time of his/her call.
b. The pastors financial needs shall be reviewed at least
once annually or sooner if necessary.
c. The pastor shall be afforded a performance appraisal,
initially six months following his/her call; thereafter, annual appraisals on
or near the anniversary date of his/her call. The evaluation form is in
Appendix A.
d. The pastor should be invited by the budget committee to
share his/her needs candidly, confidentially, and without embarrassment. The committee will give due consideration to
those needs.
3. Free time for leisure and recreation:
a. The pastor shall be afforded one full day off each
week. This day will be made known to
the church body. Only a dire emergency
should interfere with this free time, in which case additional time should be
taken on another day to compensate.
Compensatory time will be coordinated with the Chairman of the Board of
Deacons.
b. The pastor
shall have two weeks of paid vacation each year (See Section 2. B). The Pastor
should be available for the Easter Sunday morning service and the Sunday
morning on or before Christmas Day). The pulpit supply shall be provided in the
budget for those Sundays as required.
Any additional time accrued through tenure shall be agreed upon at the
time of call.
c. The pastor shall be allowed two Sundays to be away for
revivals. The pulpit supply shall be provided
for by the pastor.
d. The pastor shall be afforded two Sundays as sick
leave. Pulpit supply will be provided
for both Sundays.
e. Observed holidays will be given except as specified.
f. Leave of absence for immediate family hardships will be
given as approved by the Board of Deacons.
g. A written record of all leave will
be kept by the Chairman of the Board of Deacons and reported to the
congregation as needed.
h. Pastor
Appreciation Sunday will be recognized annually in conjunction with the date
set aside by the Mt. Zion Association.
A. The Pulpit
Committee at the time of presenting a candidate for consideration will
recommend a scale of compensation which it considers mutually acceptable. After his/her salary has been fixed at the
time of the election, by vote of the church, it shall not be changed
thereafter, except by agreement of the pastor and Finance Committee with the
approval of the Church.
B. The
Pastors salary shall be paid at least monthly.
JOB
DESCRIPTION FOR MINISTER OF YOUTH AND CHILDREN
This position is intended to provide
planning and direction for the Youth/Children's Ministryas a means of helping
each person to develop a growing personal relationship with Jesus Christ.
Under the administrative guidance and
direction of the Pastor, the individual will plan, organize, implement, and
evaluate the Youth/Children's ministry.
He/She will coordinate this program in conjunction with the other
programs and activities of the church.
When appropriate, this individual will consult with the Diaconate Board
and the Church Council.
This position is currently
part-time. The expectation is that the
individual will work 10 hours/week from September through May, and 30
hours/week from June through August.
The individual will be expected to devote approximately 70% of their
time to the Middle School & High School age group; 20% to the kindergarten
6th age group, and 10% to worship/planning leadership.
The Minister
of Youth and Children shall:
1. Set aside time for personal development and spiritual
growth.
2. Develop an overall written plan for the
Youth/Children's Ministry, which includes specific objectives and methods of
achievement, and an appropriate time frame to carry out objectives.
3. Plan and carry out events and activities consistent
with objectives.
4. Plan and carry out outreach activities, including
contacts with students at schools, home, or work.
5. Recruit and train members of the congregation to
assist in this ministry.
6. Coordinate annual Vacation Bible School during summer
months.
7. Assist in leading and planning worship, including
preaching exposure if desired.
8. Assist in leading workshops and training sessions for
Sunday School teachers to further develop their skills.
9. Prepares reports and updates on programs for parents,
church members, and other church bodies.
10. Consider the personal discipleship of Youth and
Children to be be a priority.
Salary will coincide with
qualifications, subject to negotiation with interested and qualified
applicants. Evaluation procedures will
be consistent with other staff members of Cane Creek Baptist Church.
The individual will be evaluated on
the basis of a combination of education, training, and experience.
Signature of Youth/Childrens Minister
_________________________ Date___________
Signature of Personnel Committee Chair
_______________________ Date____________
Signature of Pastor
________________________________________ Date
___________
Signature of Personnel Committee Chair
_______________________ Date ___________
JOB
DESCRIPTION FOR MINISTER OF MUSIC
This position seeks to provide
leadership in the music ministries of Cane Creek Baptist Church.
Under the administrative guidance and
direction of the pastor, the individual will plan, organize, and implement the
music ministry and will have the freedom to develop new music
opportunities. He/She will integrate
this program with the other programs and activities of the church. When appropriate, he/she will consult with
the Diaconate Board and Personnel Committee for guidance.
C. Specific Characteristics
This position is a part-time position.
The agreement can be terminated by either party if either party fails to uphold
this agreement. The expectation is that
he/she will work according to the contract specifics and as the job requires.